|Large group vs. small group meetings||<– Date –> <– Thread –>|
|From: Rob Sandelin (robsanmicrosoft.com)|
|Date: Fri, 27 Jan 95 16:58 CST|
I am interested in ideas about where and how to draw boundaries between what is discussed and decided in whole group (large group) meetings and what is discussed and decided in small group (committee or board) meetings. I am also interested in alternatives to large group meetings for decision making. In my own community the boundary is yet to be well defined. Sometimes we spend large group meetings dealing with tasks which would be better suited to a small group wasting considerable time. Any ideas about criteria to use to determine the format for the decision? Typically our process works like this. An issue is taken up by a small group, they work out details, gather information and make a best recommendation to the large group who then discusses it further and then adopts it or sends it back to the small group for reworking. Small groups sometimes send out paper surveys to gather feedback from the whole group or drafts of proposals for feedback. One thing I would like to figure out is how to let committees or task forces just make decisions without having to go through the large group discussion. Ideas about what sorts of things should be large group approved? One radical side of me wants to propose that we do away with large group meetings entirely and only make decisions in small groups - assuming that all members are notified of the agenda in advance and have access to all the minutes and notes. In my experience thus far, large group meetings are the least productive of the formats we use. I agree that holding gatherings for everyone is important and good, it just seems with 28 people all discussing things it is not a good format for making decisions or even having discussions. Typically out of 28 people, maybe only 10 really care about any given issue. So why not let the 10 who really care about it meet and figure it out? Granted, Sharingwood is pretty much settled and done. I mean once everything is built and all why have large group business meetings? I'd rather spend large group time doing social bonding and fun stuff. We sometimes use a paper consensus form that is passed around the community which has the issue clearly stated and a range of reply options such as YES! OK, Well I guess so, I need to talk about this, I don't think so, NO! Using this process and having anyone who replies with the last three responses above meet with the proposers of the issue couldn't resolve most of the issues a settled community has to deal with. Rob Sandelin Preparing myself for a weekend marathon of meetings.
Results generated by Tiger Technologies Web hosting using MHonArc.