|Re: Cancelling, Scheduling Special Meetings||<– Date –> <– Thread –>|
|From: Berrins (Berrinsaol.com)|
|Date: Mon, 18 Dec 2000 23:20:13 -0700 (MST)|
In a message dated 12/17/00 4:46:13 PM, sharonvillines [at] prodigy.net writes: << I have difficulty with presenters assigning time to agenda items. The question is not how much time the presenter needs but how much time the group needs for discussion. How can the presenter know that? If the presenter knows that, the discussion is probably irrelevant. >> I agree that a presenter may not know exactly how long a discussion will take, but a presenter (either an experienced individual or committee) should be able to guesttimate how much time it will take to achieve whatever goal they have in mind. That said, some goals are easer to predict time for than others. The more serious the issue and the closer to consensus you need to get, the more difficult it becomes to predict, especially with larger groups. Be generous with more serious issues, then add more time. When you have an issue that absolutely must be decided on, then you may need a special meeting to give it the time it needs. And, as difficult as it may seem, you may need to go past the scheduled end of the meeting to finish it up. This isn't easy, and takes a special commitment from the attendants to stay fresh and creative and avoid getting irritated just because you're staying "late". In these circumstances, keep your eyes on the goal and not on the clock. <<...maintaining a good "things needing to be discussed" list so there are always topics that need discussion...>> Amen to that. And I would add that prioritizing the list and making sure that some of the items get onto the agenda on a regular basis will take a lot of anxiety out of running things AND you'll find that things don't fall by the wayside as often. Now if I could just do this in my personal life! -Roger Pathways Northampton, MA
- Cancelling, Scheduling Special Meetings DCS, December 16 2000
- Re: Cancelling, Scheduling Special Meetings Brian Baresch, December 18 2000
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