|Re: use of common house for non-coho events||<– Date –> <– Thread –>|
|From: Lynn Nadeau (welcomeolympus.net)|
|Date: Sat, 9 Jun 2001 18:21:01 -0600 (MDT)|
At RoseWind Cohousing we have a 12-year-old group, but have only had our common house done for a couple of months. We've immediately had a LOT of interest in using it for events and meetings of various sorts. Here is our initial approach, which so far has been working. 1) Outright rental to groups that we are not part of: ie weddings, workshops, catering businesses, etc. We are not ready to do this at all, yet. We have some information that our nonprofit status may preclude renting to any for-profit enterprise, like a professional caterer. We know this is true for a 501c3, but still need to find out if it applies to us, a mutual-benefit nonprofit corporation. We also don't yet know what the insurance and liability implications are. Most importantly, we want to first find out how we can make maximum, optimal, use of the facility to build our own community ties and serve the needs of our members. So we are waiting on this. 2) "Sponsored events." A member may reserve the facility for something they are part of. My bicycle club, political organization, book discussion, which is not primarily a RoseWind event. Maybe not a RW event at all. For some sort of business, planning, discussion, etc. The sponsoring member must be physically present and must sign a fairly detailed agreement ahead of time, taking full responsibility, including legal and financial responsibility, for any consequences of the gathering. Plus clean-up of course. A suggested minimum donation of $1 per participant is requested. 3) Personal social events. Again, not RoseWind events, but an individual's party, celebration, or other social gathering. As above, the sponsor signs the responsibility form. Minimum donation of $10 is requested. 4) Personal use: we had a member use the kitchen all day one day to cook for a friend's wedding, as his personal contribution to the wedding. We just let him do it. There will probably be some other requests we haven't thought about. Will a person want to have their babysitter use it to take care of their kid(s)? Will someone want to do a big sewing or crafts project there? We'll see! Notes: Our Common House Operations team oversees this. A large calendar on the CH bulletin board records coming events and space reservations. Forms are available, and filed, in a looseleaf notebook kept in the CH. Generally speaking, events cannot be scheduled during any of the usual times we have meals, meetings, discussion circles or such. That currently includes three evenings a week. In the remaining times, RW events have priority. No use is "exclusive": members may always at least pass through on errands. So no gatherings where total confidentiality or non-interruption is essential. We haven't put a quota, since we haven't yet seen any conflicts or shortage. We opened a "Club" checking account, in which to keep the miscellaneous funds from event donations, any surplus from group meal fees, or donations. From this we can fund small purchases for the kitchen, for example, which are not part of the basic operations budget which is funded by our annual assessments. We are 24 households, of which 16 are currently living on the site, and 18 households are using the common house (some members are in the process of moving in or out, or live out of town still). If anyone wants a copy of the actual sponsor contract, or a couple of pages of general rules and guidelines on common house use, email me off line and I'll be glad to send them to you. Lynn Nadeau, RoseWind Cohousing Port Townsend Washington (Victorian seaport, music, art, nature) http://www.olypen.com/sstowell/rosewind http://www.ptguide.com _______________________________________________ Cohousing-L mailing list Cohousing-L [at] cohousing.org Unsubscribe and other info: http://www.communityforum.net/mailman/listinfo/cohousing-l
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