|Re: meeting agendas... or is it agendae?||<– Date –> <– Thread –>|
|From: HeidiNYS (HeidiNYSaol.com)|
|Date: Mon, 29 Apr 2002 17:50:02 -0600 (MDT)|
Wow!!! Four years after move-in, we still meet every 2 weeks. While our pre-move-in meetings were much lengthier we now schhedule for 2 hours. We tend to cover entire Agenda, sometimes various of us are not ready to make a decison/there is not a time pressure factor, we will return to decision-making/discussion as unfinished business the followong meeting. We have a semi-standard Agenda format; this we find helpful. I'll type it here, perhaps it'll be helpful to others. We start with a quick go-round, update one another/share info of what's gone on in our lives/larger community/up-coming events/concerts, etc. If we have visitors, we introduce ourselves, and invite visitors to do same. We move on either directly to Committe Reports, or take a 'time-line. thsi depends on Facilitator. I firnd it's helpful to do a time-Line: go to each Committee Head & other folks on Agenda/or with NewBusiness to add to Agenda and ask how much time they anticipate needing. This doesn't mean we'll stick to this, but does mean we try to give it some thought, and that when we have used up most of the initial time, we can do a check-in with the group and see if there seems to consensus for it being important to continue discussion, or if there's a preference/ability to hold discussion over to be continued next meeting. We often do well to have time between meetings, and think things over. After that preface, ie, FYIs and optional time Line, we go through our standard agenda. We start with Treasurer's report, and continue on through reports from each Committee. Our committees include: Cantines Island Holding, Legal/Finance; Grounds/Landscape; Common House Committee; Site Constructin & Maitenance; Membership/Outreach; and currently, as we are again in a development phase, a Development Task Force & Architectural Review. We move on to Unfinished Business, currently, 6 Items, some will be dismissed as already resolves, and then we move on to New Business. When done, and this is helpful and important, the Recorder recaps Minutes, giving any items that were Agreed upon, usually a policy, and also any 'to-do's, something someone has committed to doing. sounds breathless, and we do run a fairly tight meeting on the one hand....it's a funny & fun loving & smart group, and we do laugh our way thru chunks of meetings. Best wishes to all, Ruth Hirsch Cantines Island, Saugerties NY [near Woodstock] _______________________________________________ Cohousing-L mailing list Cohousing-L [at] cohousing.org Unsubscribe and other info: http://www.communityforum.net/mailman/listinfo/cohousing-l
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