Re: sample document library: laying the groundwork
From: David Heimann (heimanntheworld.com)
Date: Tue, 13 Feb 2007 19:38:28 -0800 (PST)

Hi Andrew,

Thanks for taking this on. My one thought is that we should be able to submit Word documents as well as text or PDF ones. Word is a *very* common format for documents; excluding it would block out many useful documents for the library

Thanks,
David Heimann
JP Cohousing


Date: Tue, 13 Feb 2007 09:07:53 -0500
From: "Andrew Netherton" <andrewnetherton [at] gmail.com>
Subject: [C-L]_ sample document library: laying the groundwork
To: Cohousing-L <cohousing-l [at] cohousing.org>
Message-ID:
        <28add59f0702130607s79c0448fo143d28b4cd80dec2 [at] mail.gmail.com>
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Hello everyone,

On 2/12/07, in a thread formerly known as "how can a new group use
existing knowledge?", Tree Bressen <tree [at] ic.org> wrote:
6. Over the years there has been talk, and even some initial attempts made,
at compiling a library of sample documents.  Policies on specific subjects,
and so on.  I have the impression that this project has never been
completed into a usable form, and that's very unfortunate.

Knowing this may absolutely bury me in e-mail for a good couple of
months, I would like to step forward and volunteer to compile such a
library.  I'm not sure how (or how quickly), but I'll figure that out
as I get submissions.  Before I put out a call for submissions, I'd
like to get some feedback on the submission guidelines I've drafted:

1) File format: text or PDF only.  Please don't send Word files,
scanned images, PowerPoint presentations, just plain text or PDF.
This is to make sure the result is as neutral and accessible as
possible.

2) No copyrighted documents.  The purpose of this is to share, and to
allow other groups to borrow liberally to form their own
documentation.  I'm not sure if this would ever be an issue, but may
as well addresss it up front.

3) Each document must have a Title (so we know what we're looking at
and how to organize it in the sample catalogue), and contain the
submitting group's name, location, and contact information (minimum
one of e-mail address, phone number, postal address).

Any other guidelines that would be helpful?

One thought I had was to ask that only groups that are 2 years or more
past move-in submit, as they will be the groups that have fully
exercised all their policies, from first forming through to actual
operation.  Yes, groups that are formed but haven't moved in may have
something to contribute, but I can't think of a better way to make
sure the documents we're sampling have actually been tested through
use and change.

Of course, if anyone has previous attempts at such a compilation,
please contact me and I'll incorporate what you have.

Please note I am only looking for feedback on the proposed submission
guidelines!  Do NOT send me any documentation yet (I will provide a
separate e-mail for that purpose)!

Lastly, once it's all compiled, is there anyone out there that would
be willing to make this sample library available online?

Regards,
Andrew Netherton
Laurel Creek Commons (looking for documents ourselves)
Waterloo, ON, Canada



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