Re: Use of visual aids in business meetings
From: Norman Gauss (
Date: Tue, 2 Mar 2010 11:03:23 -0800 (PST)
Making sure that the audience is not looking into the light is very
important to me.  If there is daylight streaming into the room, orienting
the display so that any daylight illuminates the display instead of the
audience makes a huge difference in the visibility of the displayed charts.

Norm Gauss

-----Original Message-----
From: Lynn Nadeau / Maraiah [mailto:welcome [at]] 
Sent: Tuesday, March 02, 2010 9:39 AM
To: cohousing-l [at]
Subject: Re: [C-L]_ Use of visual aids in business meetings

At RoseWind we haven't used Power Points, though it sounds like they  
could possibly be useful. On the other hand, I'll speak to our use of  
simple visuals and how they work for us.

We use big paper, usually from easel tablets, and have found that we  
can turn our rectangular wooden tables, one on edge horizontally, atop  
another in normal position, to create lots of easel space. We tried  
clamps, but bits of masking tape work best for hanging. One paper  
displays the agenda and time schedule for each item. When discussing a  
proposal, a scribe lists what are shared as pros and cons, concerns,  
strategies, and so forth as the process progresses.

For me the main use is not in being able to read what's on the paper.  
In writing it down, the scribe or facilitator often asks the speaker  
"Did I get your point?" This allows more clarity by the speaker, and  
better understanding by the group, as the speaker confirms or edits  
the summary of what they said.

I count on the minutes/meeting notes, published later, as my own  
reference. The big papers are however filed for re-reference if needed.

Markers: Solvent-based, especially whiteboard, markers are out of the  
question due to environmental sensitivities in the group. The best  
we've found so far are the chisel-pointed UNscented Mr Sketch. (You  
have to be sure you don't get the scented ones). They are fairly wet  
and dark.

Handouts are used, but are often printed on the back of scrap paper.
Our room is sunny, so for daytime meetings we may pull the shades on  
the side behind the easel papers, to reduce glare.

Maraiah Lynn Nadeau
RoseWind Cohousing, Port Townsend WA
where Spring is in full bloom
and two houses are available
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