Re: Internal bookkeeping
From: Craig Ragland (
Date: Mon, 3 Jan 2011 17:41:26 -0800 (PST)
This is exactly how it works at Songaia. (1) Done in-house, (2) a team
of two, rather than three, (3) outside accountant for taxes, (4) we
use Quickbooks, (5) not time-consuming day to day, (6) lots of time
for budget prep, (7) makes recommendations about reserves, etc.

We have relied on two core people for years - one does the day-to-day
bookkeeping, the other does budget prep, sets up custom reports.

We had an outside reserve study done in 2009, which was very
reassuring to some as we came out looking great. That gave us greater
confidence in how we've been dealing with the big bucks.


On Mon, Jan 3, 2011 at 9:35 AM, Terri Hupfer <terri [at]> wrote:
> Here at Pleasant Hill coho in Northern California we have done our own 
> bookkeeping for 9 years. We have had one person as bookkeeper with two 
> assistants. That person has now passed it on to me. We use Quickbooks and 
> also have an outside accountant who does all our taxes. There is a lot of 
> institutional memory which resides in one person, so it is good to have 
> others trained and know what's going on. It is not overly time-consuming on a 
> day to day basis, but requires a lot of time for the annual budget and when 
> reports need to be generated. We have a committee called the FAT (financial 
> advisory team) to which the bookkeeper belongs, the two assistants, and also 
> our treasurer. We make recommendations to the community in money matters such 
> as investment of reserves, contributions to reserves, and legal requirements 
> for contractors, among other things. It is, as Brian from Fresno says, a 
> little bit of an OCD type job.
> Terri Hupfer
> Pleasant Hill Cohousing
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  • Internal bookkeeping Terri Hupfer, January 3 2011
    • Re: Internal bookkeeping Craig Ragland, January 3 2011

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