|Re: Process for updating documents/handbooks||<– Date –> <– Thread –>|
|From: drmaryanngroups (drmaryanngroupsmac.com)|
|Date: Fri, 1 Jun 2012 15:38:19 -0700 (PDT)|
We maintain a hard copy version of our Villagers Guide (Policy and Procedure Manual). When major policies or procedures change we issue a new page and depend on folks updating their own copies. We also keep an updated copy of the Guide as pdf files on our members-only website. However, like your community not everyone here is comfortable with a completely online version. We still like our paper. So, every 2 or 3 years our Process Committee, who holds the responsibility for maintaining the Guide, sits down and does a major revision. We ask each committee and group to look at the portions that apply to them and making whatever changes are necessary. If a policy/procedure has been approved by the community, it is the responsibility of the group or committee to gain community approval of their updates if that hasn't been done already. When everything has been updated, we issue a completely new version. We generally print off one copy per household (and some extras) and ask each household to bring their binder to a community meeting where we can collect the outdated copies and issue the new one. Folks not at that meeting are given their new copies and we hope they replace the old version with the new. Which is easier to do with a completely new copy that individual pages here and there. We have a member (me) who was a technical writer for almost 20 years who manages the update process under the auspices of the Process Committee. Mary Ann Manzanita Village where summer has arrived full force and we're wondering what happened to spring On Jun 1, 2012, at 1:44 PM, Harriet Lewis wrote: > > Over the last 30 years , the handbook for Santa Rosa Cree Commons , a limited > equity co-op, has seen many revisions and > we struggle with a way to keep the handbook updated. Not all folks living > here have on- line access so putting it on line isn't an option at this time. > We are still dealing with paper here! Any idea of how to efficiently > eliminate old policies/procedures and insert new ones? How do others > providing residents with important document changes? > > SRCC will celebrate July 4th by "burning the mortgage" we've had all these > years with the National Coop Bank. We feel pretty good about that > achievement and the fact that we still provide 27 units of affordable housing > for members. > > Harriet Lewis for the Documents Committee > _________________________________________________________________ > Cohousing-L mailing list -- Unsubscribe, archives and other info at: > http://www.cohousing.org/cohousing-L/ > > -- “Such as are your habitual thoughts, such also will be the character of your mind; for the soul is dyed by the thoughts.” --Marcus Aurelius Now available from the Rowman & Littlefield Then We'll Sing a New Song: African Influences on America's Religious Landscape http://tinyurl.com/cgr6tgs Mary Ann Clark drmaryann49 [at] mac.com Check out DrMaryAnn's Academy at http://drmaryann.wordpress.com/
Process for updating documents/handbooks Harriet Lewis, June 1 2012
- Re: Process for updating documents/handbooks drmaryanngroups, June 1 2012
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