|Re: Building and Grounds Question||<– Date –> <– Thread –>|
|From: Sharon Villines (sharonsharonvillines.com)|
|Date: Thu, 22 Aug 2019 11:03:50 -0700 (PDT)|
> On Aug 20, 2019, at 12:13 AM, Chris Terbrueggen <christopher402 [at] > gmail.com> wrote: > I am referring to how you manage the > building and surrounding grounds of your community. Is there a > separation between outside contracts, major building operations compared to > work that your members complete like landscaping and cleaning? We don’t have many written documents outside of proposals to spend large amounts—solar panels, replacing decks, etc. The Facilities Team handles big and small jobs but we also have CH cleaning pod, maintenance pod, landscaping pod, etc. Also a CH furnishings pod. Anything other than small maintenance would go to FT. We would form a working group for a special project like renovating the kitchen, increasing green features, installing solar panels, etc. Anyone interested can join those groups. We used to have the Admin Team handle big contracts but it didn’t work well since facilities supervised actual work and knew when companies needed to be changed and why. Handing off tasks at the contract inevitably required double review and caused communications problems. Admin still signs off on all contracts to be sure they include all the right clauses about liability, payment. time periods, etc., but they don’t negotiate them. Personally, I think a division that is possible is Buildings, Grounds, CH Interior, and Community. The Facilities Team is so overloaded that small jobs are not a priority. Having separate Grounds Team and CH Interiors Team would leave Facilities with major repairs and replacements on the infrastructure. Our sprinkler heads were just recalled which meant replacing all of them. Small units have 6-7 and large units have 20. It was hundreds of sprinkler heads and a lot of work to get bids and access to all the units. Then some were leaking and they had to come back out. Then when brought up to speed again, the sprinkler system wouldn’t hold pressure above 90 so we had to tear a ceiling out to find the leak. When they come to fix it the leak, the sprinkler system will be off for at least 48 hours. Fire Marshall says we have to have hourly walk arounds to check for fire and smoke. That wipes out time and brain space for things like filling in all the places next to sidewalks where the land has settled and putting in a fan in one hallway where the heat is oppressive. Those float to the bottom of the to-do list. We are now at 20 years which means major work is due. The Team has spent months of making decisions, getting assessments of conditions, and getting bids. A small project like the platform outside an exit door to improve safety just doesn’t get done. In a sociocratic structure, the task areas would be divided between circles and then there would be a facilities general circle of 2 people from each sub-circle where the coordination happens. Theoretically that maintains communications. > Is there a > separation between outside contracts, major building operations compared to > work that your members complete like landscaping and cleaning? This sentence doesn’t acknowledge that even outside contracts require a lot of time by members. Consultations, bids, oversight. etc. are full time jobs and members have to do that. Someone doesn’t show up, where are they? We said blue and they are installing black. The waterproofing behind a garden bed next to a building ins ’t being done right—call the manager. We have a management company but they don’t do that kind of onsite stuff — or charge $100+ an hour if they do. We do all the landscaping and cleaning unless it is a big job that needs special equipment like leveling the ground. Sharon ---- Sharon Villines Takoma Village Cohousing, Washington DC http://www.takomavillage.org
Building and Grounds Question Chris Terbrueggen, August 19 2019
- Re: Building and Grounds Question Sharon Villines, August 22 2019
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