Re: Accounting software for coho?
From: Craig Wright (
Date: Mon, 14 Oct 2019 11:17:13 -0700 (PDT)
Thank you! I am definitely going to check out Freshbooks and Quickbooks Online, 
and those learning links from Sharon.

One thing we do have setup, for which I thank my predecessors, is HOA dues 
payment management through a company called Vanco. They are a bit stodgy to 
configure, their fees are not too large (~$11-12 / mo), and their target market 
seems to be churches, but it has made that part of things a breeze.

Thanks for the advice!

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On Monday, October 14, 2019 11:05 AM, Jerry Koch-Gonzalez <jerry [at]> wrote:

> I use QuickBooks Online for Pioneer Valley Cohousing and I am happy with it. 
> I imagine Freshbooks could be better but I am not familiar with it. You 
> definitely should not be using Quicken for cohousing bookkeeping - it does 
> not have the appropriate capacities and will make your life harder. Even with 
> QuickBooks, I keep a set of instructions printed and handy for unusual 
> bookkeeping entries, like dealing with uncashed reimbursement checks that 
> revert back to funds in our accounts, refunds, overpayments.
> I now have a "cash management" account with our local bank which allows me to 
> pull condo fees from almost everyone's bank accounts like credit card 
> companies and utilities do from mine, and it has made my life a lot easier. 
> Fewer errors and almost no chasing people for late payments.
> Jerry Koch-Gonzalez  413-687-5444
> Co-Founder
> , [Sociocracy For All]( and  [New England 
> NVC](
> Founding Resident, [Pioneer Valley Cohousing Community](
> To talk to me about sociocracy or NVC, go here: 
> [](
> On Mon, Oct 14, 2019 at 1:39 PM Sharon Villines via Cohousing-L <cohousing-l 
> [at]> wrote:
>>> On Oct 14, 2019, at 1:06 PM, Craig Wright <crw [at]> wrote:
>>> Does anyone have an accounting software suggestion? I am considering 
>>> Quickbooks Online but the price of entry is pretty high. However, if it 
>>> makes data entry, invoicing, and reporting easier, I think it would be 
>>> worth it.
>> We have a management company that does ours, which I think is more work than 
>> doing it ourselves (personal opinion), but myself I found FreshBooks to be 
>> far superior to Quicken or Quickbooks. I would definitely recommend an 
>> online software, however, because then other community members, as 
>> authorized, can enter data, check data, etc.
>> Freshbooks was designed about 10 (?) years ago? Maybe a bit longer, but 
>> recently enough not to have the problem of baggage necessary to keep old 
>> versions and customers happy. And sufficiently long ago that they have 
>> experience and have gotten any bugs worked out. It imports records from 
>> other accounting programs. Has excellent help files. Speaks Plain English. 
>> Very nice clean design. Full reporting capability. Enter the data and push a 
>> button. You can update reports as often as you like.
>> The only reason to use Quickbooks is if you work with a CPA who requires it. 
>> Some people love it but I have found it needlessly obtuse. But it’s been 
>> around a very long time so many people rely on it.
>> For understanding accounting, this article from Entrepreneur evaluates 
>> accounting information websites:
>> Their first choice is one I have found very good, The Accounting Coach. Tons 
>> of information, great dictionary.
>> When you understand all the ins and outs, watching the figures can be lots 
>> of fun. Don’t despair!
>> Sharon
>> ----
>> Sharon Villines
>> Takoma Village Cohousing, Washington DC
>> _________________________________________________________________
>> Cohousing-L mailing list -- Unsubscribe, archives and other info at:

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