|Re: storage of important files||<– Date –> <– Thread –>|
|From: Sharon Villines (sharonsharonvillines.com)|
|Date: Fri, 18 Oct 2019 11:59:46 -0700 (PDT)|
On Oct 18, 2019, at 1:55 PM, Henning Mortensen <hmortensen [at] gmail.com> wrote: > > I am currently ruminating about moving our files to NextCloud/OwnCloud. > > NextCloud runs on a Linux server and requires a fair bit of work to get > running. This is not for those without technical help. > > I would like to organize a group of computer volunteers to set up services > like this for communities who don't have the technical expertise, and > mitigate the risk of loss of your tech guru. In terms of online stuff I’m one of two people who handle programming and accounts. I read several links on NextCloud/OwnCloud and would probably go with NextCloud. But still have a basic question — Are these open source programs that can be run on our own hosting account? Is it similar to using/setting up a Wiki? What is the advantage of this service vs a wiki or even Wordpress. I have just set up a wiki using Wordpress to store information about our facilities. Anyone working on facilities can enter information, records of service calls, minutes, and etc. I’m very leery of free services like Google and Yahoo. Google has repeatedly changed the terms of their sites/wiki to the detriment of what has been a very successful record keeping system. All the changes were without notice. With great determination after several years of this, I set up our own wiki on our hosting account. Several years ago Yahoo with no notice (or none that anyone here saw) they stripped all the attachments from several years of messages. Since these were posted during the start-up phase we lost valuable historical information and documents including drafts. We transferred from Yahoo to Groups.io as soon as problems started at Yahoo and are happy at Groups.io. Last week, Yahoo gave 1 week’s notice that they were stopping the YahooGroups as we know it. There is a bit longer before they delete all archives. (There is something confusing in their statement about continuing email and the ability to email groups -- not sure what that means.) Some teams use Google Docs for drafting docs and signups but these are temporary documents. I’m totally put off by these free services. The model that Groups.io uses and Wordpress plugins use I trust. They have a free version but are supported with a premium version with support and more features. Working off an income base of advanced services, means the basic version is updated as well. Not abandoned. A few years ago we signed up with Association Voice, a standard website for condominium communications, and had hoped that we would be able to centralize all our communications, calendar, and files. No such luck. They are only set up to work with a board so offer only a few email addresses, limited kinds of storage, and a very limited calendar. Photos only to the extent that they illustrate webpages. (We have an archive of 1100+.)The people who work on that site like it because it is so straightforward, but that also means it is limited. Assoc Voice initially offered an integration with the financial package our management company uses but that was found to be undoable. As a result, we have the main service for $50 a month as long as we stay with them. Plus any programming we want to do. They have to do all the changes and we can’t make some because we use a template that others use — changes would have to apply to all those sites. But as time goes by, we still have different locations for many things. The calendar is with CalendarWiz. It has so many features and is so easy to use that I doubt if we would ever change. We fairly often reserve 7 rooms/areas in the CH, two guest rooms, two outdoor spaces, and several parking places. Also keep track of birthdays and travel. (I highly recommend it.) We are adding a calendar on the door to reserve a room that teens want to reserve for homework, etc. and they don’t access the online calendar. Our hosting account on Bluehost provides email accounts. The Wiki and the photo archives are on Bluehost as well. But each one is a separate sign in to a Wordpress installation. And now people are using free online services to schedule meals and other help for those needing TLC, to find out who can attend meetings when, etc. I have great hopes for Gather but it would be hard to persuade everyone to switch. Every once in awhile someone will ask what do you store in the common house? What kind of cabinets, etc, do we need? Well, this long list is what you will need for communications. Sharon ---- Sharon Villines Takoma Village Cohousing, Washington DC http://www.takomavillage.org
- storage of important files Susan HEDGPETH, October 18 2019
- Re: storage of important files Susan HEDGPETH, October 25 2019
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