PDX-C's Zoom Co-housing use
From: Ann Lehman (annzimmerman-lehman.com)
Date: Tue, 28 Apr 2020 07:56:29 -0700 (PDT)
Begin forwarded message:

> From: Karen Meier <kmeiersj [at] gmail.com>
> Date: April 27, 2020 at 6:18:31 PM PDT
> To: murielk [at] vt.edu
> Cc: Ann Lehman <Ann [at] zimmerman-lehman.com>
> Subject: Zoom Co-housing use
> Hi Muriel - Annie Lehman asked me to answer your Zoom questions. I'm the 
> Convener for Communications at PDX Commons Co-housing. We are a 55+ urban 
> co-housing community. 27 units, 37 people in a self-designed condo building.
> We have always had the option for remote attendance at our meetings (using a 
> different free service), but were rarely using it once we moved in. We 
> purchased a Zoom Pro license in mid-March at the urging of a member who had 
> used it at work. We didn't have time to research and evaluate other options 
> so just went with it. This budget year the fee is coming out of contingency 
> budget funds, but the ongoing cost ($15/mo or $180/yr) for the new budget 
> year was approved by the community with no objections. 
> So far we haven't had an issue with conflicting meetings. I think some people 
> are using their personal accounts for some committee and work group meetings 
> (some paid, some free). For the free ones, you can always schedule back to 
> back meetings, which probably works OK with a small group. I posted the 
> log-in to everyone and they are allowed to use it for longer personal 
> meetings (like sedars at Passover) as long as no official community meetings 
> are scheduled and they understand they could be bumped.
> It was a pretty fast learning curve for me, but so far I have created a tip 
> sheet for the community and run a training session for facilitators and 
> conveners, followed by a best practices write-up for hosting meetings. All of 
> this with the help of the member who had used Zoom before.
> In general, we are trying to ease up on meetings and expectations during this 
> period. Our monthly business meetings used to clock in at 1.5 to 2 hours. Our 
> most recent one where everyone was on Zoom was less than an hour. 
> Hope that is helpful. 
> Karen Meier
> PDX Commons

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