Re: Executive Board Minutes
From: Lyn Deardorff (
Date: Tue, 6 Apr 2021 12:05:32 -0700 (PDT)
Because sometimes they have to do with issues of clashes between two residents 
- and it would be injurious to report the discussion and/or action to the 
entire community.  In one case, for example, it ended up in potential 
litigation with our lawyer involved.  All Boards of Directors (and I have been 
on several) get into issues that should remain private.  And lawyers, when 
involved, will counsel this.


-----Original Message-----
From: Cohousing-L < [at]> On Behalf Of Sharon Villines via Cohousing-L
Sent: Tuesday, April 6, 2021 12:53 PM
To: Cohousing-L <cohousing-l [at]>
Cc: Sharon Villines <sharon [at]>
Subject: Re: [C-L]_ Executive Board Minutes

Why are they confidential? All our minutes are published and distributed to 


> On Apr 6, 2021, at 11:28 AM, Lyn Deardorff <lynpeachtree [at]> 
> wrote:
> Hi all,
> We are asking if you would share with us how you file/retain Executive Board 
> Meeting Minutes.  Given the confidentiality of these minutes, we are 
> concerned that we not only keep the minutes as required, but also protect 
> them from "public access:".  A lockable file cabinet has been mentioned, but 
> I wonder if that is secure enough given keys often move from one person to 
> another.  A keyholder might not be a member of the Board, for example.  Is 
> there an electronic way that is more secure but allow easy access as needed 
> for Board review?
> Ideas will be much appreciated!
> Lyn Deardorff
> Sand River Co-Housing
> lynpeachtree [at]
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