Re: a question about meeting minutes
From: Jenny Guy (jenstermeistergmail.com)
Date: Sun, 27 Sep 2015 21:01:01 -0700 (PDT)
Hi Muriel, I also take pretty detailed minutes. I realize it's not the most
common practice, but I agree that it's useful to be able to look back and
see what was said. It varies, tho: sometimes I just summarize what points
were made, but with important issues I like to include the back-and-forth
with some editing, as you've described. I've tried it with and without
names, and have found that if you're including that much detail, it makes
sense to include the names. Verbatim (or close) comments without names look
odd. I haven't had any complaints from shy people.  At the top of the page,
along with the agenda I list decisions, action items and parking lot, so if
people only want to read that far at least they know what we decided, what
they agreed to do, and what we still need to deal with.

Jenny Guy
Kingfisher Cohousing, Oakland Calif.

On Tue, Sep 8, 2015 at 8:19 PM, Muriel Kranowski <murielk [at] vt.edu> wrote:

>
> I often take the minutes at our plenary meetings, and my minutes provide
> nearly verbatim accounts of what was said in the course of a discussion.
>
> I omit irrelevant and repetitive remarks and might simplify to a degree
> what each person said, but it's still a fairly detailed record of the
> meeting. My goal is that people not at the meeting, and people reading the
> minutes years later, will have a good understanding of the concerns and the
> issues and how they were addressed at that meeting, as well as the outcome
> if a decision was made.
>
> My question is, for those of you who take those kinds of minutes, do you
> cite who said each comment, or just show the comments? (Or if you don't do
> it yourself, if it's done this way in your community.)
>
> I have gone back and forth on this, sometimes thinking that the shyer
> people shouldn't feel constrained by knowing their name will be attached to
> all their remarks, and other times thinking that part of the record is who
> said what.
>
> I would love to know how you handle this and if there's anything
> controversial about however you do it, in your community.
>     Muriel at Shadowlake Village, Blacksburg, VA
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