Re: storing your community's documents on-line
From: Sharon Villines (sharonsharonvillines.com)
Date: Thu, 9 Mar 2017 21:36:06 -0800 (PST)
> On Mar 9, 2017, at 11:49 PM, Muriel Kranowski <murielk [at] vt.edu> wrote:
> 
> So to all of
> you cohousers who keep your various official documents, minutes, site map,
> consensus log, new-member orientation materials, etc. on-line - what
> software or product are you using, and how well does it work for you? I
> would really appreciate seeing your replies.

Takoma Village recently switched to using Association Voice. It’s good for 
storing documents, forms, and information. We still have to use CalendarWiz for 
all our space reservations and team reminders (license renewal dates, etc.). 
And the email is primitive and expensive (apparently). Photos very small but 
does have albums.

It wasn’t my choice. i prefer Wordpress because you can control the look and 
look and feel, and it does everything. But others weren’t able/interested in 
learning it so I was the only  one who could post information. With Association 
Voice, we have a team of 4 people who meet together with their laptops and work 
on the site. The goal is to have our whole history of minutes and team notes, 
resident photos & bios, contact information, etc., on the site. Sections can be 
marked for residents or public.

They are now working on forms for meal sign ups, submitting reimbursement 
requests, etc.

The company will do some programing but that costs extra and it can only be 
within  limits. They have templates that a lot of people use so changes can 
only go so far.

We got a deal for reasons I can’t remember and pay $50 a month plus the 
programming (which isn’t necessary) and extra storage. I don’t know what the 
storage fees are.

BUT as I said before, Groups IO has amazing features including a wiki, files, 
photos, calendar, database, and I don’t know what all. You can also upgrade 
when your files get too large. 

I’m sensitive about the importance of being able to buy more space or services 
as you grow because we have an incredible facilities wiki on Google that 
doesn’t give he opportunity to add more storage. And efforts to download the 
info has not yet been successful.

Sharon
----
Sharon Villines
Takoma Village Cohousing, Washington DC
http://www.takomavillage.org





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