Cohousing-L Mailing List: Re: Coordinating Committees

[S. Kashdan (s_kashdan]

Hi Karen,

This is Sylvie Kashdan of Jackson Place Cohousing in Seattle, Washington, 
built in 2001.

At Jackson Place Cohousing we have a coordinating committee that meets once 
a month, generally two weeks before our monthly community business meeting. 
It consists of our two co-coordinators, legally known as our condo president 
and vice president, our secretary, and representatives from our various work 
groups, which we call teams. So, every month someone from the operations and 
maintenance team, someone from the finance team, someone from the landscape 
team, someone from the kitchen/meals team, someone from the youth team, etc. 
attend. Each of them needs to be prepared to report on the progress of 
projects and activities being dealt with by the team they are speaking for.

People participating in special projects, such as the nominating committee 
for new officers, or a solar panel committee, or emergency preparedness, 
also report to the coordinating committee before reporting in the community 
business meeting. .  In addition, anyone else who wants to attend to discuss 
a proposal or just to listen and possibly comment can attend.

The main jobs of the coordinating committee are to help everyone know what 
others are working on so things can be coordinated, and to plan the upcoming 
community business meeting.

The whole group decides on the agenda for the community business meeting, 
the amount of time allotted to each topic that will be discussed, and makes 
sure there will be someone to do set-up, a facilitator, a timekeeper, 
childcare, and coordination of chore teams for cleaning the common areas.

The minutes from that meeting are shared with those who participated over 
e-mail and comments and corrections invited. After a week, the finalized 
minutes are posted on our community-wide internal e-mail list for everyone 
to read over in preparation for the community business meeting.

This process has worked pretty well over the last 19 years.

Cohousingly,
Sylvie

Sylvie Kashdan
Community Outreach Liaison
Jackson Place Cohousing
800 Hiawatha Place South
Seattle, WA 98144
www.seattlecohousing.org
info [at] jacksonplacecohousing.org



----- Original Message ----- 
From: "Karen Browne-Courage" <joyfulreunion [at] gmail.com>
To: <cohousing-l [at] cohousing.org>
Sent: Monday, May 06, 2019 7:12 AM
Subject: [C-L]_ Coordinating Committees


We are Village Hill Co-Housing, a community in Northampton, MA that is in
the process of forming.  As we find the need, we are developing committees,
and we are now realizing that we need some form of Coordinating Committee.
We would find it helpful to learn how other communities have handled this
need for some people to have an overview of all that is happening and to
coordinate the communities' tasks and responsibilities.

Thanks!
Karen Browne-Courage
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