Cohousing-L Mailing List: Re: Dropbox Limit Solution

[jmcarle (jmcarle]

At Skagit Commons, we purchased a community membership with a higher storage 
capacity, then divided it into two parts:  

1) larger segment for archive that is shared only with members who have a paid 
dropbox account and can "afford" the space to access that larger segment, and

2) smaller segment for sharing with all community members holding most of our 
actively-used files 

As members start to complain about running into capacity problems we 
periodically move files from the shared segment to the archive segment.  Folks 
who don't have ready access to the archive segment can ask members who do to 
provide a file as needed -- or purchase their own paid dropbox account and join 
the sharers of access to the archive.

Janice Carle

-----Original Message-----
From: Cohousing-L <cohousing-l-bounces+jmcarle=gmail.com [at] cohousing.org> On 
Behalf Of Barbara Scott
Sent: Friday, May 13, 2022 3:22 PM
To: cohousing-L [at] cohousing.org
Subject: [C-L]_ Dropbox Limit Solution

Hi.  A tech team in my community is looking for specific ideas from cohousing 
communities that use Dropbox and have found creative ‘legal’
solutions to Dropbox’s storage limit.  We have one owner with a paid account, 
who shares community information folders that have a total of about 1.5 gb.  
Our developer also has a Dropbox folder for our community with about 1 gb 
total.  Not all of our members share that developer Dropbox folder, but those 
that do are approaching, even going over, their 2 gb limit between our shared 
folders and the developer’s shared folder.  The reason for this is that Dropbox 
includes all shared files when calculating one’s current storage.

When construction is completed (end of 2023), we expect to be able to archive 
any developer documents we need to keep, thus lowering our storage 
requirements. In the meantime, members who need the access are having to 
upgrade their accounts in order to do their work for the community.

As my team continues our search for a solution, I want to send my thanks to 
Sharon Villines, Stephanie Fassnacht, a Google expert at the Mountain View 
Cohousing Community, and a couple of tech helpers at Emerson Cohousing.  It is 
so helpful to be able to contact people at other cohousing communities, who 
share so willingly how they are solving the problem of storing documents online.

If you prefer to e-mail me directly about your community’s solution with 
Dropbox, please do so at bls2753 [at] gmail.com.

Thank you so much!

Barbara Scott

Washington Commons

West Sacramento, CA
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