Cohousing-L Mailing List: Minute taking

[Jan Kenney (angelwoman49]

I am a member of Placitas Sage in New Mexico. Although we are still in 
formation I recommended a format for minutes that we have revised over the year 
but is very useful for us.

At the top there is a header for information to be filled in including who 
attended, absent, visiting non-members, etc. it also identifies who facilitated 
and took minutes. There is a space for where the meeting was held and date etc. 
 we also have non local members and the information of how to conference call 
in to attend the meeting is listed at the top.  The below format, column one, 
is sent out as our agenda prior to the meeting by the facilitator.

Then the page is divided into three columns. The first column is headed as 
TOPICS. This then lists the teams we have and any topics they want to discuss 
at this meeting. The second column is headed DISCUSSION and this is where the 
minute taker puts the discussion and may identify who brought up suggestions 
here. The third column is for ACTION ITEMS/DECISIONS . This column at the top 
of the section identifies the current team members. Then lists decisions 
made/who is responsible to implement this decision/and any due dates. This 
third column is where we take the information for our decision log.

These minutes are easy to read and to extract information from. These minutes 
are then sent by email to all members and any corrections are sent by members 
to the minute taker and posted on our members only website.  I hope this is of 
help as in reading the posts I think we do our minutes a bit differently than 
other co housing groups.  Jan Kenney
Sent from my iPad