Cohousing-L Mailing List: Re: receipts for reimbursement

[Mabel Liang (mabel]

Hi Fern,

We have not solved this particular problem.  _However_, what we have 
typically using during COVID is our internal mailboxes or, as some 
people call them, our mail slots.  Paper is passed back and forth via 
the slots, not by face-to-face contact.

But while writing this, one thing _did_ occur to me.  Forms _can_ be 
filled out and signed electronically - I've done it with my Mac, 
including tax returns.  For our expense forms, Ive been filling them out 
on the computer and then printing them out for someone to sign.  Would 
it work, for those who have the capability, to do the forms 
electronically, e-mail it all (form and digital receipt) to the finance 
committee, and let _them_ print it out so they can have their paper 
copies?

Hope that helps!

-- Mabel :-)

 mabel [at] twomeeps.com
 Mabel Liang
Cornerstone Village Cohousing
Cambridge, MA

On 2021-11-27 17:20, Fern Selzer/US/CA/95003/NBC via Cohousing-L wrote:

> Hi all,I am wondering if your community uses digital receipts or does 
> your finance committee have folders with paper receipts or little piles 
> of receipts clipped or stapled together like my community does.  For 
> example, recently receiving a digital receipt from a paid facilitator, 
> I needed to print it out, sign it and get it to another member of my 
> committee (facilitation) to sign it and then hand deliver it to a 
> member of the finance committee before they would pay the facilitator.  
>  Presumably then putting it in their folder.
> This was a pre-approved expense.  We are a smallish community, 11 
> homes.     A couple of people have asked to allow digital receipts, but 
> the finance committee says it's too difficult because they will have 
> some paper receipts and some digital receipts.  I have more 
> disgruntlement with this policy since COVID and the exposure required 
> getting everything signed and delivered.
> If you have a solution for this waste of paper and time, could you 
> please let me know it?  ThanksFernNew Brighton CohousingAptos, CA
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