Cohousing-L Mailing List: Re: approval of plenary minutes

[Maraiah (Lynn) Nadeau (welcome]

I’ve been secretary of RoseWind Cohousing for most of our 30+ years. Prior to 
publishing minutes I send a draft to several who were at the meeting, typically 
including those who facilitated and those presenting  a proposal, or holding 
divergent opinions, for comment. I then use their suggestions to finish writing 
the minutes. At the head of minutes, just after the list of those present, I 
put “SUMMARY” and put any decisions we made. At the end of the full minutes, I 
put “Notes by Maraiah, reviewed by [Helen, Pete, and Kathy].” I then publish 
the minutes via email, post also on google docs, and put a paper copy in a 
notebook in the common house.

At the following plenary meeting, the minutes are “reviewed” by reading just 
the Summary. Having already gotten input from some key people, and it being a 
month later, it is very rare that there are any corrections at this point. Just 
listed as “Minutes from June were reviewed.”

Miscellaneous note: I take copious notes during the meeting. I copy and paste 
this, becoming my working draft. But I still have the raw notes to help me sort 
out any questions later, if needed.

Maraiah Lynn Nadeau
www.rosewind.org
Port Townsend WA