|RE: Reading minutes at the end of the meeting||<– Date –> <– Thread –>|
|From: Rob Sandelin (robsanmicrosoft.com)|
|Date: Fri, 17 Feb 95 10:08 CST|
John Gear added to my post about reading minutes at the end of the meeting: >Not sure I agree that the time to do this is at the end of a meeting. After >a hard two-hour workout most people are done in and not necessarily very >attentive to the reviews. What I have observed in organizations which do this effectively is that only the decisions or agreements are actually read, not the whole text of the minutes. Also, a quick review of any action items generated at the meeting and who they are assigned to. When I have observed this in organizations that do it, it takes about 3 minutes or less, unless there is a glitch, in which it may take another 5, rarely more. Another method, is to do this during the meeting. Before the group moves on to the next agenda item, have the note taker read what was decided, what action items came out of that agenda item and who is assigned to them. This is actually better in that it catches any wording problems immediately while everyone's head is still wrapped around the issue or decision. Yet another way of doing this is for the note taker to write their notes up on the black board or on the easel so everyone can see it during break. Also I would encourage groups to hold some sort of revitalization at the end of the meeting. Do a group activity, a stretch, a shoulder rub, a group sigh, group yell, whatever to release some energy and revitalize the group. Rob Sandelin Sharingwood
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