Re: Executive Board Minutes
From: Patricia Lautner (
Date: Tue, 6 Apr 2021 10:57:12 -0700 (PDT)
If we need to go into ‘execute session’ (to discuss a member who might be
in arrears for example), we don’t take minutes for that session. All other
minutes are kept on our intranet site, available to all members.

JPCohousing, Boston

On Tue, Apr 6, 2021 at 12:43 PM Noel Rosenberg <noel [at]>

> On Tue, 6 Apr 2021, Lyn Deardorff wrote:
> | We are asking if you would share with us how you file/retain Executive
> | Board Meeting Minutes.  Given the confidentiality of these minutes, we
> | are concerned that we not only keep the minutes as required, but also
> | protect them from "public access:".  A lockable file cabinet has been
> | mentioned, but I wonder if that is secure enough given keys often move
> | from one person to another.  A keyholder might not be a member of the
> | Board, for example.  Is there an electronic way that is more secure but
> | allow easy access as needed for Board review?
> I'm puzzled by this.  All of the minutes of our Trustees are posted to our
> internal wiki that all community members have access to.  Nothing in our
> minutes is particularly confidential.
> -Noel
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