Cohousing-L Mailing List: Re: Info Management for a building Coho

[Chris Hansen (itschrishansen]

Very interested in responses to this- please keep them on this thread!

On Mon, 19 Jul 2021 at 07:19, Stuart Pettygrove via Cohousing-L <
cohousing-l [at] cohousing.org> wrote:

> I am looking for cohousing communities that have recent experience in
> creating a system for file management and online file archiving. If that's
> you, here are my questions:
>
>    - How do you archive your records and other files?
>    - Are the files under the care of one individual?
>    - How do you educate old and new members on how to store and retrieve
>    items?
>    - Do you have an Information Management team -- which in my mind would
>    not exactly be an IT team, but more like a document management team or
>    library team perhaps with 2 members.
>
> Background:  Our community, Washington Commons in West Sacramento CA,
> expects to break ground in spring 2022. We currently have 22 households
> with 33 individuals who are scattered about the US. We will be adding more
> over the next year. We now have 4 standing teams -- Development, finance &
> legal, Process, Membership & Marketing, and Steering.  We are archiving all
> the community and team files in Dropbox. We also use Google sheets for our
> meeting agendas and some meeting notes.
>
> Our system has developed organically, not with any forethought or expert
> advice.  Some members don't/can't use Dropbox. Not everyone has a google
> account. Our members possess a wide range of tech/internet and document
> management skills from almost none to medium--high.  We probably should
> create an FAQ doc on this topic for our incoming members.
>
> Stu Pettygrove
> gspettygrove [at] ucdavis.edu
> Washington Commons
> washington-commons.org
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-- 
Chris Hansen
32 East Village Drive
Burlington
Vermont 05401
USA

Ph 603 3988730