Cohousing-L Mailing List: Re: Dropbox Limit Solution

[jmcarle (jmcarle]

The community purchases a "Dropbox Professional" membership for $199/year +
tax.  It seems to allow one user to manage the 3TB of space, though users
with full access to both directories are able to access and save to it at
will.

Good luck! 

-----Original Message-----
From: Cohousing-L <cohousing-l-bounces+jmcarle=gmail.com [at] cohousing.org> On
Behalf Of Barbara Scott
Sent: Sunday, May 15, 2022 9:50 PM
To: cohousing-l [at] cohousing.org
Subject: Re: [C-L]_ Dropbox Limit Solution

Dear Janice,

Thank you so much for the details of how you all made Dropbox work for you.
I believe such an approach would work for us.  We will be reviewing it at
our next meeting this Friday.

I am curious about the 'community membership'.   From what I understand,
Dropbox has 'Personal' and 'Business' plans.  Would the 'community
membership' be the Business plan - Standard or Advanced - or something
completely different?

Sincerely,
Barbara
________________________________
From: Cohousing-L <cohousing-l-bounces+barbls=hotmail.com [at] cohousing.org> on
behalf of jmcarle [at] gmail.com <jmcarle [at] gmail.com>
Sent: Saturday, May 14, 2022 2:31 PM
To: cohousing-l [at] cohousing.org <cohousing-l [at] cohousing.org>
Subject: Re: [C-L]_ Dropbox Limit Solution

At Skagit Commons, we purchased a community membership with a higher storage
capacity, then divided it into two parts:

1) larger segment for archive that is shared only with members who have a
paid dropbox account and can "afford" the space to access that larger
segment, and

2) smaller segment for sharing with all community members holding most of
our actively-used files

As members start to complain about running into capacity problems we
periodically move files from the shared segment to the archive segment.
Folks who don't have ready access to the archive segment can ask members who
do to provide a file as needed -- or purchase their own paid dropbox account
and join the sharers of access to the archive.

Janice Carle

-----Original Message-----
From: Cohousing-L <cohousing-l-bounces+jmcarle=gmail.com [at] cohousing.org> On
Behalf Of Barbara Scott
Sent: Friday, May 13, 2022 3:22 PM
To: cohousing-L [at] cohousing.org
Subject: [C-L]_ Dropbox Limit Solution

Hi.  A tech team in my community is looking for specific ideas from
cohousing communities that use Dropbox and have found creative 'legal'
solutions to Dropbox's storage limit.  We have one owner with a paid
account, who shares community information folders that have a total of about
1.5 gb.  Our developer also has a Dropbox folder for our community with
about 1 gb total.  Not all of our members share that developer Dropbox
folder, but those that do are approaching, even going over, their 2 gb limit
between our shared folders and the developer's shared folder.  The reason
for this is that Dropbox includes all shared files when calculating one's
current storage.

When construction is completed (end of 2023), we expect to be able to
archive any developer documents we need to keep, thus lowering our storage
requirements. In the meantime, members who need the access are having to
upgrade their accounts in order to do their work for the community.

As my team continues our search for a solution, I want to send my thanks to
Sharon Villines, Stephanie Fassnacht, a Google expert at the Mountain View
Cohousing Community, and a couple of tech helpers at Emerson Cohousing.  It
is so helpful to be able to contact people at other cohousing communities,
who share so willingly how they are solving the problem of storing documents
online.

If you prefer to e-mail me directly about your community's solution with
Dropbox, please do so at bls2753 [at] gmail.com.

Thank you so much!

Barbara Scott

Washington Commons

West Sacramento, CA
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