Cohousing-L Mailing List: C-L]_ Finding Effective Support for a Treasury Team?

[Steve McClary (smcclary]

John -

Over the pst twelve years our financial affairs have been handled by
several members with varying degrees of experience with bookkeeping and
accounting. We have also brought in outside assistance including a property
management company and a couple of outside bookkeeping services. After our
last one-person bookkeeper shop dropped us with no notice, we currently are
trying to transition to another outside support provider. This is again a
property management firm that offers a “financial services stand-alone”
service. So far that transition has been rocky at best.

Our experience suggests:


   1. Try to avoid being overly dependent on a single person. Internally,
   this can lead to bun-out; externally you can end up having to pick matters
   up in mid-stream with no notice.
   2. Our finances (and probably most cohousing communities’) are not
   overly complex. However, if you need to work with an outside firm like a
   CPA or bookkeeper, having your books in something that can at least export
   to an industry standard like Quickbooks is very helpful.
   3. Getting reports into a format that is clear and complete can take a
   lot of work over time, and requires patience from everyone.


Steve McClary
Wolf Creek Lodge




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> Message: 3
> Date: Sat, 16 Jul 2022 02:05:22 +0000
> From: Lyn Deardorff <lynpeachtree [at] outlook.com>
> To: "cohousing-L [at] cohousing.org" <cohousing-L [at] cohousing.org>
> Subject: Re: [C-L]_ Finding Effective Support for a Treasury Team?
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> John, wondering if any response?  Interested for your Cohousing community
> here in Santa Fe.
> Lyn Deardorff
> Financial Manager
> Sand River Cohousing.
>
> Get Outlook for Android<https://aka.ms/AAb9ysg>
> ________________________________
> From: Cohousing-L <cohousing-l-bounces+lynpeachtree=
> hotmail.com [at] cohousing.org> on behalf of Patterson, John Seymour <
> jsp1 [at] psu.edu>
> Sent: Saturday, June 11, 2022 2:34:57 PM
> To: cohousing-L [at] cohousing.org <cohousing-L [at] cohousing.org>
> Subject: [C-L]_ Finding Effective Support for a Treasury Team?
>
> Over the past several years, our largely self-managed community has put
> together a capable team of volunteers who, under the direction and
> supervision of our treasurer (also a resident volunteer), handle all the
> day-to-day details of managing our financial affairs ? entering deposits,
> paying bills, and so on.  This has made it possible for us to manage our
> affairs without the services of a hired bookkeeper.
> Looking ahead, however, we find it possible that we may need to hire a
> part-time consultant to work with our treasurer and the treasury team to
> ensure the smooth and responsible overall coordination of our books and
> financial affairs.
> We would appreciate hearing from other communities about their experience
> in arranging for limited but necessary assistance in managing their
> financial affairs.
> John Patterson
> Burlington Cohousing
> Burlington, VT
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> End of Cohousing-L Digest, Vol 222, Issue 13
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