Cohousing-L Mailing List: Re: Info Management for a building Coho

[Mark Owkes (mark.owkes]

Bozeman Cohousing (started in 2019 and expected to break ground this fall) is 
using Basecamp as a repository for all documents (minutes, architectural plans, 
etc.) and communication at the full group and committee levels.   At this 
point, there is a lot of information in our Basecamp.  Furthermore, Basecamp 
provides many ways to communicate.  Both of these, makes it difficult for many 
new members to feel comfortable using the software, but overall it has met our 
needs.

We have also explored using Gather and will likely transition to this or 
something like it before we move in as these platforms are much better suited 
to serving the ongoing needs of a cohousing community including reservations, 
common meals, billing, directory, etc.

Best,
Mark
Bozeman Cohousing
On Jul 19, 2021, 11:28 AM -0600, Chris Hansen <itschrishansen [at] gmail.com>, 
wrote:
> Very interested in responses to this- please keep them on this thread!
>
> On Mon, 19 Jul 2021 at 07:19, Stuart Pettygrove via Cohousing-L <
> cohousing-l [at] cohousing.org> wrote:
>
> > I am looking for cohousing communities that have recent experience in
> > creating a system for file management and online file archiving. If that's
> > you, here are my questions:
> >
> > - How do you archive your records and other files?
> > - Are the files under the care of one individual?
> > - How do you educate old and new members on how to store and retrieve
> > items?
> > - Do you have an Information Management team -- which in my mind would
> > not exactly be an IT team, but more like a document management team or
> > library team perhaps with 2 members.
> >
> > Background: Our community, Washington Commons in West Sacramento CA,
> > expects to break ground in spring 2022. We currently have 22 households
> > with 33 individuals who are scattered about the US. We will be adding more
> > over the next year. We now have 4 standing teams -- Development, finance &
> > legal, Process, Membership & Marketing, and Steering. We are archiving all
> > the community and team files in Dropbox. We also use Google sheets for our
> > meeting agendas and some meeting notes.
> >
> > Our system has developed organically, not with any forethought or expert
> > advice. Some members don't/can't use Dropbox. Not everyone has a google
> > account. Our members possess a wide range of tech/internet and document
> > management skills from almost none to medium--high. We probably should
> > create an FAQ doc on this topic for our incoming members.
> >
> > Stu Pettygrove
> > gspettygrove [at] ucdavis.edu
> > Washington Commons
> > washington-commons.org
> > _________________________________________________________________
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> >
> >
>
> --
> Chris Hansen
> 32 East Village Drive
> Burlington
> Vermont 05401
> USA
>
> Ph 603 3988730
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