Cohousing-L Mailing List: Re: Common Meals accounting

[Muriel Kranowski (murielk]

Our meals account is separate from the community's budget. After a cooked
meal, the head cook gives the Meals Accountant the signup sheet and their
reimbursement receipts, and the Accountant enters in a Meals Account
spreadsheet the debits for the households that attended and either credits
the cook for their costs or cuts them a check, as the cook prefers. Once a
month the Meals Accountant sends out a note showing everyone's Meals
Account status. Those with a balance due write a check to the Meals
Account. This is pretty low-tech, but it works for us.

Of course, right now we're (again) not having common meals, but I hope we
can resume in 1-2 months.
     Muriel at Shadowlake Village, Blacksburg VA


On Sat, Jan 15, 2022 at 6:20 PM Linda Kato <lindanicosiakato [at] gmail.com>
wrote:

> We started to use Gather to sign up for common meals in 2021.  The Meals
> Team indicates a suggested amount for each meal and puts out a basket to
> collect the checks or cash.   This has worked well, so far, because some
> members put in extra and because our community budget covers the staples we
> use in the kitchen.
>
> Linda k
> Shepherd Village Cohousing
>
> On Sat, Jan 15, 2022 at 6:00 PM Jean Hopkins <seaheidi [at] earthlink.net>
> wrote:
>
> > We used to have a billing system but now we simply sell meal tickets. Two
> > of us sell the tickets 5 to 20 at a time to families who pay usually with
> > checks, and then the tickets are turned in when someone signs up or comes
> > to dinner.  There is a sign up sheet to let the cook know who’s coming.
> > That sign up sheet is used to check people off when their ticket is
> turned
> > in.
> > Jean at Burlington Cohousing in VT
> >
> > Sent from my iPhone
> >
> > > On Jan 15, 2022, at 5:09 PM, jro1229 [at] cox.net wrote:
> > >
> > > Our community, Heartwood Commons-Tulsa is in the construction phase of
> > the
> > > project. As a result, we're trying to get all our ducks in a row in
> > > anticipation of a June move-in.
> > >
> > >
> > >
> > > What programs do you use in regards to Common Meals accounting? We use
> > > Mosaic as one of our portals. There is a component for Common Meals,
> but
> > > would be interested to hear how other communities track meals,
> expenses,
> > > reimbursements, etc. If you use Mosaic, how does the process work for
> > your
> > > community? If you don't use Mosaic, are there effective programs you
> use
> > to
> > > handle setting up, signing up, and  tracking
> > > expenses/billing/reimbursements? Many thanks!
> > >
> > >
> > >
> > > Cheers,
> > >
> > >
> > >
> > > John Orsulak
> > >
> > > he/him/his
> > >
> > > jro1229 [at] cox.net <mailto:jro1229 [at] cox.net>
> > >
> > >
> > >
> > >
> > >
> > >
> > >
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