Cohousing-L Mailing List: Re: Maintenance work tracking

[Lauren Lake (laurenlake161]

Hi Karen,

At Green Grove Cohousing, we use a shared Google Sheet to track our
maintenance work. It includes the following columns:

  - Item
  - Location
  - Urgency (1-3)
  - Expert
  - Assigned
  - Month
  - Notes
  - Photos

We review the sheet monthly during our work circle meetings, though most
tasks are handled offline. We also maintain a dedicated Slack channel for
related questions and discussions.

While we are a small community, we have significant infrastructure and
several old farm buildings to maintain, and this system has worked well
enough for our needs.

Best,

Lauren

On Thu, Mar 5, 2026 at 8:42 PM Karen Sheldon via Cohousing-L <
cohousing-l [at] cohousing.org> wrote:

> Bellingham Cohousing (WA) is working  to find a tracking or ticketing
> system for our maintenance work. We are curious what other cohousing
> communities use for this.
>
> We are looking at some off-the-shelf products such as Redmine, MaintainX
> and Manage Casa, or developing our own app.  We're early in the process of
> exploring this.
>
> Thanks in advance,
>
> Karen
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