Cohousing-L Mailing List: Re: Question about expensing purchases for building maintenance

[Cheron Dudley (cherondudley]

We have teams that have areas of responsibility (i.e. grounds, advertising,
health and safety, social activities). Each team get an annual budget and
the authority to spend it on their activities. Sometimes a large ticket
item (i.e. new tractor) will go to the whole community for OK, but most
money is allotted to and spent by teams. Receipts, required, of course.


On Sun, Sep 12, 2021 at 3:02 PM Kelly Bachman <happyvalleykelly [at] gmail.com>
wrote:

> We ask members to fill out a reimbursement form that requires approval from
> whoever is authorized to approve expenses for that committee.   Most
> community expenses including reimbursements are paid by a twice-a-month
> check run.  The Maintenance Committee has open accounts at the local
> hardware and lumber stores.  The Meals Committee has 2 debit cards that
> they share.  Another debit card can be checked out. We keep the dues
> billing totally separate from reimbursements for community expenses partly
> because it's easier and partly because we have different people performing
> those functions for better internal controls.
>
> Kelly
> Bellingham Cohousing
>
> On Sun, Sep 12, 2021 at 9:31 AM Ruby Reay <rurubux [at] hotmail.com> wrote:
>
> > Hello all!
> >
> > Question for the community. For teams in your communities that need to
> > expense things to say, manage the building or take care of other
> business,
> > do you allow residents to expense purchases? Do you share an HOA credit
> > card? Do you request checks where it's reasonable and practical to do so?
> >
> > Curious how other communities do this.
> >
> > Thanks,
> >
> > Ruby
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> --
Cheron