Cohousing-L Mailing List: Re: Hybrid Zoom Meetings - Need Help

[Lauren (laurenlake161]

Some of our smaller teams continue to occasionally meet via zoom where that is 
more convenient, but those are not hybrid meetings. For our general meetings, 
we offer a hybrid option via the following policy:

A Zoom option will be provided to allow for travel, illness, etc.

We will trust that members have a good reason for choosing remote.

If we see a pattern of remote attendance, we will follow up to see how to 
enable more in-person attendance.

The setup will be simple, with no expectation for remote to be as good as 
in-person.

We don’t use a projector when meeting in person. People can bring devices to 
view documents/presentations. Our “simple” setup is a higher quality 
speaker/microphone in the center of the room, and an assigned zoom monitor to 
watch the zoom screen for someone trying to raise their hand or speak.

Lauren
Green Grove Cohousing

> On Thursday, Nov 09, 2023 at 9:27 AM, Edwin Simmers <edwinsimmers [at] 
> bellcoho.com (mailto:edwinsimmers [at] bellcoho.com)> wrote:
> Here at Bellingham Cohousing we used Zoom extensively during the pandemic for 
> our general meetings and committee meetings. Now that we’ve returned to 
> in-person meetings, there’s still a desire to keep Zooming for folks who are 
> unable to attend in person because of illness or distance. We’re finding that 
> hybrid meetings are more difficult to manage than Zoom-only meetings and 
> would like to learn from other people who’ve tried hybrid meetings.
>
> Challenges:
>
> - We use a projector and screen so that in-room participants can see 
> documents. How do we make the documents available to remote viewers? The 
> screen is too dim for a Zoom camera.
> - How can remote viewers hear and see both meeting presenters and in-room 
> participants?
> - How can the in-room participants see and hear the remote viewers?
>
> We are researching equipment that would make hybrid meetings better for all 
> participants and easier to manage the technology during the meeting. Could 
> you share with us anything you’ve learned about equipment and processes for 
> hybrid Zoom meetings.
>
> Thanks
>
> Ed Simmers
>
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