Cohousing-L Mailing List: Re: shared email accounts for Coho business

[Henning Mortensen (hmortensen]

Hi Muriel,
We use Groups.io for our email groups. Groups.io works by having people
joining with an email address. For example, a group could contain 8 people
with some on google addresses and others using other email addresses. This
solves the problem of 2 factor authentication as each person uses their own
email address.  For example. when I send email to my legal/finance group,
an email goes to each member of the group. When I reply to a group email,
that also goes to each member of the group.  Our group address is
LegalFinance [at] prairiespruce.groups.io
and unless you are a member of Prairiespruce you can't send email to that
address.

We have been using groups.io for about five years now. It works great.

Once a person has signed up to a master group (for example. Your community
email list), you can create a subgroup and automatically add members from
the community list to the subgroup. There is no need for people to sign up
for more than your community list. You add/remove people from the email
groups by adding or removing members of your groups. Easy as pie.

groups.io also retains a register of the emails that it has handled. This
makes it easy to go through all correspondence for a group.

Not sure how this works for Zoom Licenses, you may be able to have zoom use
a groups.io email address and in that way, everyone in the group gets
notifications.

On Thu, Nov 10, 2022 at 3:12 AM Chris Hansen <itschrishansen [at] gmail.com>
wrote:

> Hi Muriel
> We use a mosaic-based system which allows for shared group emails so don’t
> have the gmail issue
> However the zoom one I think many of us will share and it’s pretty
> mind-numbingly frustrating
> Only way we’ve managed is to get together with each individual and their
> device (can be virtually arranged) and got authorization that way
> I direct a business with about 8 zoom accounts and 20-30 people who use
> them all over the world. It’s not unusual to get a panicked message late at
> night, while hiking through the woods or at other times…
> Looking forward to what others have to say about this!
>
>
> On Wed, Nov 9, 2022 at 8:08 PM Muriel Kranowski <murielk [at] vt.edu> wrote:
>
> > Some of our committees have created gmail accounts that are shared among
> > committee members, but we've just heard that Google is about to make it
> > near-impossible to share gmail accounts by requiring 2-factor
> > authentication. I think Yahoo now requires a phone number for a new
> account
> > -- I don't know if they're using it to authenticate or will do that in
> the
> > future.
> >
> > The committee emails are one possible problem. The other actual concern
> is
> > access to our community's paid Zoom account that is used for community
> > governance, ie meetings. People are sometimes having trouble logging in
> to
> > start their scheduled meeting because Zoom is requiring them to enter a
> > verification code that is sent to a recovery email. The recovery email
> is a
> > gmail account, which has as its backup a Yahoo account that I monitor
> > pretty often. Lately Google has notified this Yahoo account about what it
> > sees as suspicious attempts to log in -- when someone needed to log into
> > Zoom, Zoom sent a verification code to the gmail account, and they
> couldn't
> > get in to the gmail account. What a circus.
> >
> > TL:DR - how are your communities handling this, if you have team-wide
> gmail
> > accounts or a community Zoom account that is supposed to be available to
> > everyone who does governance tasks?
> >
> > A related question is, is there a reliable free email service that does
> not
> > require a phone number?
> >
> > I will appreciate any suggestions!
> >
> >    Muriel at Shadowlake Village
> > _________________________________________________________________
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> >
> >
> >
> > --
> Chris Hansen
> 32 East Village Drive
> Burlington
> Vermont 05401
> USA
>
> Ph 603 3988730
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>