Cohousing-L Mailing List: Re: shared email accounts for Coho business

[Hafidha Sofia (hafidhaao]

For Zoom the “solution” I’ve set up at workplaces and for our cohousing 
community is to have the verification emails forwarded to the email addresses 
of the folks most likely impacted. 

For our cohousing community, we have a committee of four people who set up Zoom 
meetings (we have many Zoom meetings per week and without scheduling, there 
would be interruptions to meetings). Those four people receive the zoom 
verification emails but we’re also the only people logging into Zoom.us. By 
default, all the meetings are set up to be hostless but if a person wants 
breakout rooms etc we will give them the host key.

Hafidha
Songaia Cohousing


Sent from my iPhone

> On Nov 10, 2022, at 6:52 AM, Bob Leigh <bobleigh [at] twomeeps.com> wrote:
> 
> Muriel, we do the reverse of you:  individual email, shared zoom.  Everyone
> has their own email address (most use Gmail).  Committees use email lists
> and those who are interested subscribe.
> 
> We do have a paid Zoom account but most of our meetings are set up in one
> "room" with a known number passcode. It's set to allow attendees to join
> before the host so many meetings operate entirely without one.
> 
> Bob
> Cornerstone Village Cohousing
> 
>> On Thu, Nov 10, 2022 at 4:43 AM Henning Mortensen <hmortensen [at] gmail.com>
>> wrote:
>> 
>> Hi Muriel,
>> We use Groups.io for our email groups. Groups.io works by having people
>> joining with an email address. For example, a group could contain 8 people
>> with some on google addresses and others using other email addresses. This
>> solves the problem of 2 factor authentication as each person uses their own
>> email address.  For example. when I send email to my legal/finance group,
>> an email goes to each member of the group. When I reply to a group email,
>> that also goes to each member of the group.  Our group address is
>> LegalFinance [at] prairiespruce.groups.io
>> and unless you are a member of Prairiespruce you can't send email to that
>> address.
>> 
>> We have been using groups.io for about five years now. It works great.
>> 
>> Once a person has signed up to a master group (for example. Your community
>> email list), you can create a subgroup and automatically add members from
>> the community list to the subgroup. There is no need for people to sign up
>> for more than your community list. You add/remove people from the email
>> groups by adding or removing members of your groups. Easy as pie.
>> 
>> groups.io also retains a register of the emails that it has handled. This
>> makes it easy to go through all correspondence for a group.
>> 
>> Not sure how this works for Zoom Licenses, you may be able to have zoom use
>> a groups.io email address and in that way, everyone in the group gets
>> notifications.
>> 
>> On Thu, Nov 10, 2022 at 3:12 AM Chris Hansen <itschrishansen [at] gmail.com>
>> wrote:
>> 
>>> Hi Muriel
>>> We use a mosaic-based system which allows for shared group emails so
>> don’t
>>> have the gmail issue
>>> However the zoom one I think many of us will share and it’s pretty
>>> mind-numbingly frustrating
>>> Only way we’ve managed is to get together with each individual and their
>>> device (can be virtually arranged) and got authorization that way
>>> I direct a business with about 8 zoom accounts and 20-30 people who use
>>> them all over the world. It’s not unusual to get a panicked message late
>> at
>>> night, while hiking through the woods or at other times…
>>> Looking forward to what others have to say about this!
>>> 
>>> 
>>>> On Wed, Nov 9, 2022 at 8:08 PM Muriel Kranowski <murielk [at] vt.edu> 
>>>> wrote:
>>> 
>>>> Some of our committees have created gmail accounts that are shared
>> among
>>>> committee members, but we've just heard that Google is about to make it
>>>> near-impossible to share gmail accounts by requiring 2-factor
>>>> authentication. I think Yahoo now requires a phone number for a new
>>> account
>>>> -- I don't know if they're using it to authenticate or will do that in
>>> the
>>>> future.
>>>> 
>>>> The committee emails are one possible problem. The other actual concern
>>> is
>>>> access to our community's paid Zoom account that is used for community
>>>> governance, ie meetings. People are sometimes having trouble logging in
>>> to
>>>> start their scheduled meeting because Zoom is requiring them to enter a
>>>> verification code that is sent to a recovery email. The recovery email
>>> is a
>>>> gmail account, which has as its backup a Yahoo account that I monitor
>>>> pretty often. Lately Google has notified this Yahoo account about what
>> it
>>>> sees as suspicious attempts to log in -- when someone needed to log
>> into
>>>> Zoom, Zoom sent a verification code to the gmail account, and they
>>> couldn't
>>>> get in to the gmail account. What a circus.
>>>> 
>>>> TL:DR - how are your communities handling this, if you have team-wide
>>> gmail
>>>> accounts or a community Zoom account that is supposed to be available
>> to
>>>> everyone who does governance tasks?
>>>> 
>>>> A related question is, is there a reliable free email service that does
>>> not
>>>> require a phone number?
>>>> 
>>>> I will appreciate any suggestions!
>>>> 
>>>>   Muriel at Shadowlake Village
>>>> _________________________________________________________________
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>>>> 
>>>> 
>>>> --
>>> Chris Hansen
>>> 32 East Village Drive
>>> Burlington
>>> Vermont 05401
>>> USA
>>> 
>>> Ph 603 3988730
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>>> 
>>> 
>>> 
>>> 
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