Cohousing-L Mailing List: Re: shared email accounts for Coho business

[Bob Leigh (bobleigh]

Muriel, we do the reverse of you:  individual email, shared zoom.  Everyone
has their own email address (most use Gmail).  Committees use email lists
and those who are interested subscribe.

We do have a paid Zoom account but most of our meetings are set up in one
"room" with a known number passcode. It's set to allow attendees to join
before the host so many meetings operate entirely without one.

Bob
Cornerstone Village Cohousing

On Thu, Nov 10, 2022 at 4:43 AM Henning Mortensen <hmortensen [at] gmail.com>
wrote:

> Hi Muriel,
> We use Groups.io for our email groups. Groups.io works by having people
> joining with an email address. For example, a group could contain 8 people
> with some on google addresses and others using other email addresses. This
> solves the problem of 2 factor authentication as each person uses their own
> email address.  For example. when I send email to my legal/finance group,
> an email goes to each member of the group. When I reply to a group email,
> that also goes to each member of the group.  Our group address is
> LegalFinance [at] prairiespruce.groups.io
> and unless you are a member of Prairiespruce you can't send email to that
> address.
>
> We have been using groups.io for about five years now. It works great.
>
> Once a person has signed up to a master group (for example. Your community
> email list), you can create a subgroup and automatically add members from
> the community list to the subgroup. There is no need for people to sign up
> for more than your community list. You add/remove people from the email
> groups by adding or removing members of your groups. Easy as pie.
>
> groups.io also retains a register of the emails that it has handled. This
> makes it easy to go through all correspondence for a group.
>
> Not sure how this works for Zoom Licenses, you may be able to have zoom use
> a groups.io email address and in that way, everyone in the group gets
> notifications.
>
> On Thu, Nov 10, 2022 at 3:12 AM Chris Hansen <itschrishansen [at] gmail.com>
> wrote:
>
> > Hi Muriel
> > We use a mosaic-based system which allows for shared group emails so
> don’t
> > have the gmail issue
> > However the zoom one I think many of us will share and it’s pretty
> > mind-numbingly frustrating
> > Only way we’ve managed is to get together with each individual and their
> > device (can be virtually arranged) and got authorization that way
> > I direct a business with about 8 zoom accounts and 20-30 people who use
> > them all over the world. It’s not unusual to get a panicked message late
> at
> > night, while hiking through the woods or at other times…
> > Looking forward to what others have to say about this!
> >
> >
> > On Wed, Nov 9, 2022 at 8:08 PM Muriel Kranowski <murielk [at] vt.edu> wrote:
> >
> > > Some of our committees have created gmail accounts that are shared
> among
> > > committee members, but we've just heard that Google is about to make it
> > > near-impossible to share gmail accounts by requiring 2-factor
> > > authentication. I think Yahoo now requires a phone number for a new
> > account
> > > -- I don't know if they're using it to authenticate or will do that in
> > the
> > > future.
> > >
> > > The committee emails are one possible problem. The other actual concern
> > is
> > > access to our community's paid Zoom account that is used for community
> > > governance, ie meetings. People are sometimes having trouble logging in
> > to
> > > start their scheduled meeting because Zoom is requiring them to enter a
> > > verification code that is sent to a recovery email. The recovery email
> > is a
> > > gmail account, which has as its backup a Yahoo account that I monitor
> > > pretty often. Lately Google has notified this Yahoo account about what
> it
> > > sees as suspicious attempts to log in -- when someone needed to log
> into
> > > Zoom, Zoom sent a verification code to the gmail account, and they
> > couldn't
> > > get in to the gmail account. What a circus.
> > >
> > > TL:DR - how are your communities handling this, if you have team-wide
> > gmail
> > > accounts or a community Zoom account that is supposed to be available
> to
> > > everyone who does governance tasks?
> > >
> > > A related question is, is there a reliable free email service that does
> > not
> > > require a phone number?
> > >
> > > I will appreciate any suggestions!
> > >
> > >    Muriel at Shadowlake Village
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> > >
> > >
> > > --
> > Chris Hansen
> > 32 East Village Drive
> > Burlington
> > Vermont 05401
> > USA
> >
> > Ph 603 3988730
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> >
> >
> >
> >
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