Cohousing-L Mailing List: Re: minutes - computers help

[Lynn Nadeau (welcome]

Having the minutes in electronic form -- done on a computer -- makes it 
much easier to keep track of things. 

I am the archivist for RoseWind and for the early years I do have just 
the sorts of bristling notebooks others have mentioned. But for many 
years now, the secretary has either taken notes on a laptop, then cleaned 
them up for emailing, or - pre-laptop and pre-email - I at least created 
the minutes (from handwritten scribble) on my computer. So I have years 
of minutes on file in my computer (and since email, many other members 
also have them too), which makes it easy to print out any missing bits in 
the hard copy binders, or any excerpts someone wants. We are currently 
working on having a password-for-members section on our web site that can 
include past minutes, so people can look up for themselves something from 
several years ago. It won't include handouts, but will include the 
fairly-detailed meeting notes.  

I've had the idea of assigning "eras" to little teams to research and 
summarize: glad to know it can be done, and enjoyed. Soon I'll get some 
shelves built in the wide closet that's to house our "office" in the 
Common House: all the filed stuff that's lived in my house for years, so 
it can be more self service. I'm a bit nervous that something could get 
borrowed and lost, but having electronic backup also is reassuring in 
that respect. 



Lynn Nadeau, RoseWind Cohousing
Port Townsend Washington (Victorian seaport, music, art, nature)
http://www.rosewind.org
http://www.ptguide.com

_______________________________________________
Cohousing-L mailing list
Cohousing-L [at] cohousing.org  Unsubscribe  and other info:
http://www.communityforum.net/mailman/listinfo/cohousing-l