Cohousing-L Mailing List: RE: Who sets the agenda for the General Meeting?

[Eileen McCourt (emccourt]

Our agenda is set by the steering committee, which has responsibility
for setting priorities based on project needs.  The steering committee
decides what needs to be on the agenda.  The facilitator for the
upcoming meeting attends the steering committee meeting.  After the
agenda is set, it is the facilitator's responsibility to decide what
goes where and to contact all the presenters and find out what kind of
help they need from the facilitator.  The facilitator finalizes the
agenda and sends it out to the community.

--eileen
Eileen McCourt
Oak Creek Commons
Paso Robles, CA
http://www.oakcreekcommons.org


-----Original Message-----
From: cohousing-l-admin [at] cohousing.org
[mailto:cohousing-l-admin [at] cohousing.org] On Behalf Of Becky Schaller
Sent: Tuesday, November 05, 2002 5:29 PM
To: cohousing-l [at] cohousing.org
Subject: [C-L]_Who sets the agenda for the General Meeting?

I have a question about the practical aspects of who should set the
agenda
for a general meeting.  We have a Faciliation Team and one of the tasks
of
this group is to facilitate the agenda.   At the beginning of this
meeting,
one person from both Process Committee and Overview Committee comes to
represent these committees for setting the agenda.   Planning the
meeting
after the agenda is set and facilitating are done by the Facilitation
Team.
Usually, the two representatives from these two committees leave after
the
agenda is determined.

We've been told it would be better if we had a group separate from the
faciliation team set the agenda.  That way if someone has a problem with
the
actual agenda, they won't start off the meeting having a problem with
the
facilitator.

We've been having some difficulty figuring out practically how to do
this.
First there is the concern that no one else seems to be jumping at this
opportunity to set the agenda.  Second, it does seem like the
facilitator
should have a large say in setting the agenda so that they end up
facilitating an agenda they are comfortable with.  Third,  there is the
timing problem. First you have to have an agenda setting meeting.  After
that and before the general meeting, you have to have a facilation
meeting
to help the facilitator plan each item.

So I'm wondering how  other communities set the agenda and suppport the
faciliator in planning the meeting.  If you're willing to let us know,
I'd
appreciate it.

Thanks,
Becky Schaller
Sonora Cohousing
Tucson, AZ

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