Cohousing-L Mailing List: Re: Executive Board Minutes

[Lyn Deardorff (lynpeachtree]

All regular minutes of both the Board of Directors and the Community are kept 
and posted on our website.

I am asking about what is typically  called "Executive" session meeting which 
are confidential - having to do with a legal issue, a personnel issue, etc. and 
this discussion is not shared, nor made public.  

-----Original Message-----
From: Cohousing-L <cohousing-l-bounces+lynpeachtree=hotmail.com [at] 
cohousing.org> On Behalf Of Noel Rosenberg
Sent: Tuesday, April 6, 2021 10:11 AM
To: cohousing-l [at] cohousing.org
Subject: Re: [C-L]_ Executive Board Minutes

On Tue, 6 Apr 2021, Lyn Deardorff wrote:

| We are asking if you would share with us how you file/retain Executive 
| Board Meeting Minutes.  Given the confidentiality of these minutes, we 
| are concerned that we not only keep the minutes as required, but also 
| protect them from "public access:".  A lockable file cabinet has been 
| mentioned, but I wonder if that is secure enough given keys often move 
| from one person to another.  A keyholder might not be a member of the 
| Board, for example.  Is there an electronic way that is more secure 
| but allow easy access as needed for Board review?

I'm puzzled by this.  All of the minutes of our Trustees are posted to our 
internal wiki that all community members have access to.  Nothing in our 
minutes is particularly confidential.

-Noel
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